- By Arya Admin
- Posted November 07, 2019
Mistakes to avoid when working with virtual assistants
How virtual assistants do help in problem-solving?
Virtual assistants (VA) are remote office assistants. They provide clerical, administrative, and support services. It ranges from scheduling conference calls and sending invoices to more complex tasks regarding PR, marketing, and project management. Under given are some common mistakes that students of Computer Science Engineering need to avoid while working with VAs.
Hiring for tasks instead of filling roles
Outsource a task and role and save an hour and a job respectively. Until the real AI revolution brushes the world, the best VAs is people who can think for themselves. When students of Engineering Colleges hire people to perform tasks, they are not taking the benefits of this phenomenal human trait. While outsourcing tasks, they must spend time to delegate a new one. When they hire someone to fill a role, he or she can be trained to perform all the tasks associated with that role, keeping management time to a minimum.
Micromanaging a VA
Micromanagement is one of the most damaging habits an executive can have. While micromanaging, students of BTech Colleges can become an operational restriction within their organization. The problems did not stop with the boss; instead, it divides into too many indistinguishable pieces. With this, teams cannot predict their expectations and make independent decisions. VAs are supposed to free up their time, but if they micromanage, they will end up spending more time in delegating tasks. It will take you to the next mistake.
Not using a system
With virtual assistants, it may be possible to retain the perfectionism without submitting to the pitfalls of micromanagement. By creating clear step-by-step procedures for how certain tasks should be performed, students of Engineering Colleges in Jaipur can remove the guesswork and confusion that usually prevent teams from working under micromanagers from being proactive and productive.
Neglecting to define a clear role or scope
While working with Virtual Assistant or any other remote freelancer, it is significant for the students of Top Engineering Colleges to clearly define the role and the project scope. They can accomplish this by writing a clear project description for hiring a Virtual assistant. Individuals can make a list of the specific tasks that they want to outsource. It includes social media posts, booking travel arrangements, scheduling meetings, etc. Also, create a picture of the responsibilities, skills, and experience required of that role.
Thinking to set it 100% and forget it
Just because students of Top 10 Engineering Colleges do not want to micromanage does not mean they want to be an absentee manager either. They will still want to check in periodically on the projects and tasks they have assigned to their VA and provide feedback on their performance. There are plenty of project management tools to help them manage their VA and other members of the team. There are even freelancer management systems especially gear towards helping them work with VAs and other remote freelancers.
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